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## Excel : Convert a Currency Number into Words

### Posted by admin | Posted in MS Office, Tips and Tricks, Windows | Posted on 23-08-2009

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Here is a very popular bit of code from Microsoft that will convert any currency amount in a cell to English words. All code and text from below here is the work of Microsoft.

Summary
This article shows you how to create a sample, user-defined function named Numbers2Words() to convert a numeric value to an English word representation. For example, the function will return the following words for the number

1234.56 :  Rupees One Thousand Two Hundred Thirty Four and Fifty Six Paisa Only

How to create the sample function Called Numbers2Words()

1. Start Microsoft Excel.
2. Press ALT+F11 to start the Visual Basic Editor.
3. On the Insert menu, click Module.
4. Type the following code into the module sheet and Save.

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Option Explicit
'Main Function
Function Numbers2Words(ByVal MyNumber)
Dim Rupees, Paisa, Temp
Dim DecimalPlace, Count
ReDim Place(9) As String
Place(2) = " Thousand "
Place(3) = " Million "
Place(4) = " Billion "
Place(5) = " Trillion "
' String representation of amount.
MyNumber = Trim(Str(MyNumber))
' Position of decimal place 0 if none.
DecimalPlace = InStr(MyNumber, ".")
' Convert Paisa and set MyNumber to dollar amount.
If DecimalPlace > 0 Then
Paisa = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _
"00", 2))
MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
End If
Count = 1
Do While MyNumber <> ""
Temp = GetHundreds(Right(MyNumber, 3))
If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees
If Len(MyNumber) > 3 Then
MyNumber = Left(MyNumber, Len(MyNumber) - 3)
Else
MyNumber = ""
End If
Count = Count + 1
Loop
Select Case Rupees
Case ""
Rupees = "No Rupees"
Case "One"
Rupees = "One Rupees"
Case Else
Rupees = "Rupees " & Rupees
End Select
Select Case Paisa
Case ""
Paisa = " and No Paisa"
Case "One"
Paisa = " and One Paisa"
Case Else
Paisa = " and " & Paisa & " Paisa"
End Select
Numbers2Words = Rupees & Paisa & " Only"
End Function
' Converts a number from 100-999 into text
Function GetHundreds(ByVal MyNumber)
Dim Result As String
If Val(MyNumber) = 0 Then Exit Function
MyNumber = Right("000" & MyNumber, 3)
' Convert the hundreds place.
If Mid(MyNumber, 1, 1) <> "0" Then
Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
End If
' Convert the tens and ones place.
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & GetTens(Mid(MyNumber, 2))
Else
Result = Result & GetDigit(Mid(MyNumber, 3))
End If
GetHundreds = Result
End Function
' Converts a number from 10 to 99 into text.
Function GetTens(TensText)
Dim Result As String
Result = ""           ' Null out the temporary function value.
If Val(Left(TensText, 1)) = 1 Then   ' If value between 10-19...
Select Case Val(TensText)
Case 10: Result = "Ten"
Case 11: Result = "Eleven"
Case 12: Result = "Twelve"
Case 13: Result = "Thirteen"
Case 14: Result = "Fourteen"
Case 15: Result = "Fifteen"
Case 16: Result = "Sixteen"
Case 17: Result = "Seventeen"
Case 18: Result = "Eighteen"
Case 19: Result = "Nineteen"
Case Else
End Select
Else                                 ' If value between 20-99...
Select Case Val(Left(TensText, 1))
Case 2: Result = "Twenty "
Case 3: Result = "Thirty "
Case 4: Result = "Forty "
Case 5: Result = "Fifty "
Case 6: Result = "Sixty "
Case 7: Result = "Seventy "
Case 8: Result = "Eighty "
Case 9: Result = "Ninety "
Case Else
End Select
Result = Result & GetDigit _
(Right(TensText, 1))  ' Retrieve ones place.
End If
GetTens = Result
End Function
' Converts a number from 1 to 9 into text.
Function GetDigit(Digit)
Select Case Val(Digit)
Case 1: GetDigit = "One"
Case 2: GetDigit = "Two"
Case 3: GetDigit = "Three"
Case 4: GetDigit = "Four"
Case 5: GetDigit = "Five"
Case 6: GetDigit = "Six"
Case 7: GetDigit = "Seven"
Case 8: GetDigit = "Eight"
Case 9: GetDigit = "Nine"
Case Else: GetDigit = ""
End Select
End Function

Option Explicit

`'Main Function`
`Function Numbers2Words(ByVal MyNumber)`
`    Dim Rupees, Paisa, Temp`
`    Dim DecimalPlace, Count`
`    ReDim Place(9) As String`
`    Place(2) = " Thousand "`
`    Place(3) = " Million "`
`    Place(4) = " Billion "`
`    Place(5) = " Trillion "`
`    ' String representation of amount.`
`    MyNumber = Trim(Str(MyNumber))`
`    ' Position of decimal place 0 if none.`
`    DecimalPlace = InStr(MyNumber, ".")`
`    ' Convert Paisa and set MyNumber to dollar amount.`
`    If DecimalPlace > 0 Then`
`        Paisa = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _`
`                  "00", 2))`
`        MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))`
`    End If`
`    Count = 1`
`    Do While MyNumber <> ""`
`        Temp = GetHundreds(Right(MyNumber, 3))`
`        If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees`
`        If Len(MyNumber) > 3 Then`
`            MyNumber = Left(MyNumber, Len(MyNumber) - 3)`
`        Else`
`            MyNumber = ""`
`        End If`
`        Count = Count + 1`
`    Loop`
`    Select Case Rupees`
`        Case ""`
`            Rupees = "No Rupees"`
`        Case "One"`
`            Rupees = "One Rupees"`
`         Case Else`
`            Rupees = "Rupees " & Rupees`
`    End Select`
`    Select Case Paisa`
`        Case ""`
`            Paisa = " and No Paisa"`
`        Case "One"`
`            Paisa = " and One Paisa"`
`              Case Else`
`            Paisa = " and " & Paisa & " Paisa"`
`    End Select`
`    Numbers2Words = Rupees & Paisa & " Only"`
`End Function`

`' Converts a number from 100-999 into text`
`Function GetHundreds(ByVal MyNumber)`
`    Dim Result As String`
`    If Val(MyNumber) = 0 Then Exit Function`
`    MyNumber = Right("000" & MyNumber, 3)`
`    ' Convert the hundreds place.`
`    If Mid(MyNumber, 1, 1) <> "0" Then`
`        Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "`
`    End If`
`    ' Convert the tens and ones place.`
`    If Mid(MyNumber, 2, 1) <> "0" Then`
`        Result = Result & GetTens(Mid(MyNumber, 2))`
`    Else`
`        Result = Result & GetDigit(Mid(MyNumber, 3))`
`    End If`
`    GetHundreds = Result`
`End Function`

`' Converts a number from 10 to 99 into text.`
`Function GetTens(TensText)`
`    Dim Result As String`
`    Result = ""           ' Null out the temporary function value.`
`    If Val(Left(TensText, 1)) = 1 Then   ' If value between 10-19...`
`        Select Case Val(TensText)`
`            Case 10: Result = "Ten"`
`            Case 11: Result = "Eleven"`
`            Case 12: Result = "Twelve"`
`            Case 13: Result = "Thirteen"`
`            Case 14: Result = "Fourteen"`
`            Case 15: Result = "Fifteen"`
`            Case 16: Result = "Sixteen"`
`            Case 17: Result = "Seventeen"`
`            Case 18: Result = "Eighteen"`
`            Case 19: Result = "Nineteen"`
`            Case Else`
`        End Select`
`    Else                                 ' If value between 20-99...`
`        Select Case Val(Left(TensText, 1))`
`            Case 2: Result = "Twenty "`
`            Case 3: Result = "Thirty "`
`            Case 4: Result = "Forty "`
`            Case 5: Result = "Fifty "`
`            Case 6: Result = "Sixty "`
`            Case 7: Result = "Seventy "`
`            Case 8: Result = "Eighty "`
`            Case 9: Result = "Ninety "`
`            Case Else`
`        End Select`
`        Result = Result & GetDigit _`
`            (Right(TensText, 1))  ' Retrieve ones place.`
`    End If`
`    GetTens = Result`
`End Function`

`' Converts a number from 1 to 9 into text.`
`Function GetDigit(Digit)`
`    Select Case Val(Digit)`
`        Case 1: GetDigit = "One"`
`        Case 2: GetDigit = "Two"`
`        Case 3: GetDigit = "Three"`
`        Case 4: GetDigit = "Four"`
`        Case 5: GetDigit = "Five"`
`        Case 6: GetDigit = "Six"`
`        Case 7: GetDigit = "Seven"`
`        Case 8: GetDigit = "Eight"`
`        Case 9: GetDigit = "Nine"`
`        Case Else: GetDigit = ""`
`    End Select`
`End Function`
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How to use the Numbers2Words() sample function

Method 1: Direct Entry

You can change 32.50 into "Rupees Thirty Two and Fifty Paisa" by entering the following formula into a cell:

=Numbers2Words(32.50)

Method 2: Cell reference

You can refer to other cells in the workbook. For example, enter the number 32.50 into cell A1, and type the following formula into another cell:

= Numbers2Words(A1)

Method 3: Function Wizard

The Function Wizard can also be used to enter a custom function in a worksheet. To use the Function Wizard, follow these steps:

1. Click the Function Wizard button, and select User Defined under Function Category.

2. Select Numbers2Words, and enter your number or cell reference.

3. Click Finish

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